Sell a pup: contract & handover

Selling a pup runs through one place: the pup's sale. You set the price, draft the contract, send it for signature, track the microchip and hand over — all in order.

Before you start

Assign a buyer to the pup first (see Manage your waitlist & buyers). Taking a deposit beforehand is usual but not required.

Set the price

1. Open the pup and go to its sale.
2. Enter the purchase price.

The balance calculates automatically: the price minus deposits paid.

Draft and send the contract

1. In the sale, draft the contract. Whelpkeep fills in the parties, the pup, the price, your ID and compliance details, and the state-correct legal wording — including the NSW cooling-off and refund clauses where they apply.
2. Click Save.
3. Click Send for signature.

The buyer signs online on their puppy page by typing their full name. The contract then shows Signed, with a full audit trail: who signed, when and their IP address.

Note — The legal wording is chosen to match the litter's state. You don't pick the clauses; Whelpkeep applies the right ones.

Note — A contract is a snapshot of the pup's details on the day you draft it. If you change something afterwards — say, you add the chip number — the sale page lists the lines that no longer match, so you can update the contract before the buyer signs. Once it's signed it can't be edited; see I made a mistake in a signed contract.

Tip — Got your own house terms? Edit the contract, then click Save as my default and every new contract starts from your wording with each pup's details filled in. The compliance and consumer-law part is still added for you. See Use your own contract wording.

Track the microchip

The sale has a Chip track with three stages. You set it yourself — it doesn't change on its own when you upload a microchip certificate or enter the chip number:

1. Chip pending — the pup isn't chipped and registered yet.
2. Chip lodged — the pup is chipped and the registration is lodged (usually by your vet). For most breeders, this is where your part ends.
3. Transferred to buyer — the chip's ownership has been moved to the buyer. In many cases the buyer does this once they have the pup.

To change it, open the sale, go to Status & admin, pick the stage next to Microchip and click Update.

A sale shows Completed once it's paid in full, the contract is signed, and the chip is lodged or transferred to buyer.

Hand over

At handover, open the handover summary and download the evidence pack for your records.

Next

For every field on a sale, see the Sales & contracts reference. To understand how the state wording is decided, read How compliance works.