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Add records & photos

Upload photos and documents to Whelpkeep, let the document reader pull out the details, record weights for the growth chart, and share records with a buyer.

Records & Photos is where you keep everything for an animal, litter or pup: vaccination certificates, vet checks, microchip records, DNA, pedigree, photos and more. Upload a document and Whelpkeep reads it for you.

Upload a photo or document

  1. In the left menu, open Records & Photos.
  2. Upload your file. Accepted formats are JPG, PNG, HEIC, WebP and PDF.

Note — HEIC is the format iPhones use, and Whelpkeep handles it automatically. An HEIC file may show as a file icon rather than a thumbnail — that's normal.

Let the document reader fill in the details

When you upload a document, the document reader pulls out the details and offers them to you.

  1. Review the details the reader has found.
  2. Confirm or edit each one.
  3. Accept to record them.

Note — Nothing is recorded as fact until you accept it. The reader only ever suggests; you decide what's saved. See How prefill works.

Record a weight

Weights are entered separately from documents and feed the pup's growth chart.

  1. Add a weight with its date and the figure in grams.
  2. Save.

Each weight you add appears on the growth chart.

Litter-level vs pup-level

Every record links to exactly one thing — a sire/dam, a litter, or a pup — so attach it where it belongs:

  • Litter-level — anything that covers the whole group, such as a group photo or a vet visit / worming dose given to all the pups at once.
  • Pup-level — anything about one individual pup goes on that pup's page.

Weights work the same way. Shared litter weights are whole-litter weigh-ins, handy before pups are weighed one by one — and each pup also has its own weight chart on its own page.

Share a record with a buyer

When a record's animal, litter or pup has a buyer, a share with buyer toggle appears.

  1. Open the record.
  2. Switch on share with buyer.

The record then shows on that buyer's puppy page.

Next

To bring in records you already have, see Import your existing data. For every record type and field, see the Records reference.

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Related pages

  • How the document reader worksUpload a certificate or pedigree and Whelpkeep reads it, offering the details pre-filled and unconfirmed for you to confirm or edit before anything is recorded.
  • Records & Photos referenceEvery field when adding a record in Whelpkeep — the ten record types, what it's about, date, title, file rules, sharing with a buyer, and weights.
  • Import your existing dataBring existing records into Whelpkeep from spreadsheets, CSVs, PDFs, Word documents and photos. Whelpkeep reads and maps them onto your animals, litters, buyers and records, and shows you everything to review before anything is saved.